We, Berlin Income One GmbH, operate the website https://www.workhub-potsdam.de and collect certain data from our visitors and customers as necessary. In the following privacy policy, you will learn what we do with your data, so-called personal data, and why we do this. We will also inform you about how we protect your data, when the data will be deleted, and what rights you have under data protection laws.

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WHO CAN I CONTACT?

Responsible for this website is:

Berlin Income One GmbH
Geschwister-Scholl-Str. 5
10117 Berlin

dsb@freshcompliance.de

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Through this contact information, you can also reach our Data Protection Officer or another relevant contact regarding data protection. Please feel free to contact us at any time if you have specific questions about your data, its deletion, or your rights.

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WHAT ARE MY RIGHTS?

You can contact us at any time if you have questions about your data protection rights or if you wish to assert the following rights:

• Right of withdrawal (Art. 7 (3) GDPR) (e.g., you can contact us if you wish to revoke a previously given consent to receive a newsletter)

• Right of access (Art. 15 GDPR) (e.g., you can contact us if you want to know what data we have stored about you)

• Right to rectification (Art. 16 GDPR) (e.g., you can contact us if your email address has changed and we should replace the old one)

• Right to erasure (Art. 17 GDPR) (e.g., you can contact us if we should delete certain data we have stored about you)

• Right to restrict processing (Art. 18 GDPR) (e.g., you can contact us if you want us to keep your email address but only use it for sending essential emails)

• Right to data portability (Art. 20 GDPR) (e.g., you can contact us to receive your stored data in a compressed format if you want to provide the data to another website)

• Right to object (Art. 21 GDPR) (e.g., you can contact us if you disagree with any of the advertising or analysis methods mentioned here)

• Right to lodge a complaint with the relevant supervisory authority (Art. 77 (1) GDPR) (e.g., you can also directly contact the data protection supervisory authority in your federal state with complaints: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html)

DELETION OF DATA AND STORAGE DURATION

Unless otherwise indicated, we delete your data as soon as it is no longer needed, for example, your email address after unsubscribing from our newsletter. Your data will also be blocked or deleted if a statutory retention period expires, unless there is a need for further storage of the data for a contract conclusion or fulfillment. Certain data may need to be retained longer for legal reasons. You can, of course, request information about the stored data at any time.

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VISITING THE WEBSITE

If you simply want to browse our website, we do not collect any personal data, except for the data your browser transmits to enable the visit to the website, including:

• IP address (e.g., 95.91.215.example or 2a02:8109:9440:1198:bdb1:551f)

• Approximate location based on IP range (e.g., Berlin & surroundings)

• Internet provider (e.g., Kabel Deutschland or Deutsche Telekom)

• Internet speed (e.g., 120 Mbit)

• Date and time (e.g., 11:45 on 25.05.2018)

• Last visited website (e.g., google.de)

• Browser (e.g., Chrome or Safari)

• Operating system (e.g., Mac OS)

• Hardware (e.g., Intel processor)

As a protective measure for your privacy, we delete or anonymize the IP address after your visit to our website. Thus, the other technical data can no longer be traced back to you and are used only for anonymous statistical purposes to optimize our website. The purpose of temporarily storing the data is partly the technical necessity for establishing the connection and the correct, error-free display of our website. The IP address and the aforementioned technical data are necessary to display the website, avoid display issues for visitors, and resolve error messages. The legal basis is the so-called legitimate interest, which has been assessed in the context of the aforementioned protective measures and in accordance with European data protection requirements under Art. 6 (1) (f) GDPR.

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DATA PROCESSING FOR RENTAL INQUIRIES / TENANT SELF-DISCLOSURE

We process your data for the purpose of concluding a rental agreement. Immediately before concluding the rental agreement, we conduct a credit check. A change of these purposes is not planned.

Types of data:

• Address/contact details of the contact persons (name, address, email address)

• Information about the business, details about rental spaces/rental requests, credit information

• Documents as proof: Income proof (e.g., financial statement (BWA), SCHUFA information or Creditreform information, ID copy of the owners/managers (for all natural persons) with the following details: name, current residential address, date/place of birth, document validity, photo)

Legal basis for the processing is Article 6 (1) (b) GDPR (pre-contractual measure for the rental agreement). The credit check is based on Article 6 (1) (f) GDPR (legitimate interest, namely the creditworthiness check of contract partners).

Providing data is both legally and contractually mandatory for prospective tenants. Without providing data, no offers can be made and no rental relationship can be established. No data is transferred to third countries. We do not use automated individual decision-making processes.

Storage duration: If no contract is concluded, the data will be deleted immediately after the purpose of processing ceases (usually after 6 months). If a contract is concluded, the data, for which there is no statutory retention requirement, will be deleted upon termination of the contractual relationship.

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DATA PROCESSING FOR PURCHASING INTEREST

We process your data for the purpose of concluding a purchase agreement. When evaluating a purchasing interest, we conduct a credit check. A change of these purposes is not planned.

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Types of data:

• Address/contact details of the contact persons (name, address, email address)/credit information

• Documents as proof: Income proof (e.g., financial statement (BWA), bank and deposit statements, land register excerpts, SCHUFA information or Creditreform information, ID copy of the owners/managers (for all natural persons) with the following details: name, current residential address, date/place of birth, document validity, photo)

Legal basis for the processing is Article 6 (1) (b) GDPR (pre-contractual measure for the purchase agreement). The credit check is based on Article 6 (1) (f) GDPR (legitimate interest, namely the creditworthiness check of contract partners).

Providing data is both legally and contractually mandatory for prospective buyers. Without providing data, no offers can be made and no purchase relationship can be established. No data is transferred to third countries. We do not use automated individual decision-making processes.

Storage duration: If no contract is concluded, the data will be deleted immediately after the purpose of processing ceases (usually after 6 months). If a contract is concluded, the data, for which there is no statutory retention requirement, will be deleted 12 months after the purchase price has been settled.

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COOKIES

Our website uses so-called cookies in part. Cookies are small text files that are typically stored in a folder of your browser. Cookies contain information about the current or last visit to the website:

• Name of the website

• Expiry date of the cookie

• Any value

If cookies do not have a specific expiry date, they are temporarily stored and automatically deleted once you close your browser or restart the device. Cookies with an expiry date remain stored even if you close your browser or restart the device. Such cookies are only removed on the specified date or if you manually delete them.

On our website, we use the following three types of cookies:

• Required cookies (needed to display the website correctly and temporarily save certain settings)

• Functional and performance cookies (help us analyze technical data of your visit and thus avoid error messages)

• Advertising and analytics cookies (ensure that, for example, shoe ads are shown if you previously searched for shoes)

You can configure, block, and delete cookies in your browser settings. If you delete all cookies from our website, some functions of the website may not be displayed correctly. Helpful information and instructions for common browsers are provided by the Federal Office for Information Security: https://www.bsi-fuer-buerger.de/BSIFB/DE/Empfehlungen/EinrichtungSoftware/EinrichtungBrowser/Sicherheitsmassnahmen/Cookies/cookies_node.html

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GOOGLE FONTS

To enhance the visual appearance of the text, Google Fonts (https://fonts.google.com) from Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”) are used, a collection of fonts by Google. These fonts are transferred to your browser’s storage folder and activated when you visit this website or other websites. If this is not supported, the text on the website will only be displayed in a standard font. To enable this, a request is sent to domains like fonts.googleapis.com or fonts.gstatic.com, which contains your IP address for technical reasons. However, your data is not merged with other data or attributed to your person.

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As protective measures, we use the anonymization procedure offered by Google, which means that subsequent analysis of the data is not based on your person but solely on a statistical basis. Additionally, the high-security standards of the Google platform and the associated Google privacy policy (http://www.google.com/intl/de-DE/privacy) apply. Furthermore, we have entered into a special data protection agreement with Google, which mandates the protection of your data through technical and organizational protective measures. Since Google is based in the USA, a so-called third country, additional guarantees are required to ensure an adequate level of European data protection. Google provides standard contractual clauses, which contractually ensure an adequate level of data protection for international data. The standard contractual clauses have been evaluated and mutually agreed upon.

The purpose of using Google Analytics is to analyze your usage behavior on our websites anonymously. The insights gained help us to improve our offerings. The legal basis is your consent in accordance with European data protection requirements under Art. 6 (1) (a) GDPR.

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Status of the privacy policy: November 2023